In week two and three of our five week community project at the Blue Bell Nursery School in Mtwapa Robin and I worked mainly on adjusting the final changes to the accounting system and teaching Gideon how to work with it. Gideon the person in charge of the book keeping at the School required us to make a couple of changes in the demo accounting system that we had presented in week one. Among these changes was a more detailed breakdown of the expenses the school has on a monthly basis. The idea behind this breakdown is to enable the school to monitor their expenses more closely and see how they vary from month to month. This break down in extremely important for the school to see whether their expenditures are within the scope of their budget. An example of the expenditure break down can be seen in the images below.
After updating the accounting system we started to teach Gideon the basics of excel and how to navigate the program. To our surprise Gideon picked up the basics very quickly and within a couple of days understood how the program works and in what way it can support his accounting activities. Towards the end of the week we then explained in depth how the updated accounting system works and started working with it. We entered the income and expenses for the two previous months and the system automatically created financial statements for those two months. In addition to that the system produced a detailed breakdown of the expenditures for the months May and June which enabled Gideon to compare expenses for those two months. In the following weeks we are going to continue making Gideon familiar with the accounting system and excel.
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